Automations and workflows

iplicit’s powerful automations and workflows eliminate the bulk of manual effort from accounting and finance tasks. Choose from built-in automations and workflows or integrate seamlessly with your existing tools to improve accuracy, streamline approvals and save time.

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Accounts payable

Digitise AP processes and reduce manual intervention. iplicit automatically matches invoices to supplier records, learns from past entries, and creates purchase invoices for review and approval.

Secure digital approval workflows

Replace email chains with multi-level, cloud-based approval flows for purchases, expenses, supplier onboarding, and more. Every action is logged with a clear audit trail for compliance.

Automated bank reconciliation

Direct integration with your bank means statements are downloaded automatically. Cut up to 80% of reconciliation time with AI-powered matching.

Recurring billing and revenue schedules

Simplify recurring invoices. Set billing schedules once and let iplicit handle automated invoice creation, recognition, and posting.

Automated accruals and prepayments

Close faster with automated accrual journals and prepayment schedules. Rule-based automation ensures accuracy without repetitive manual work.

Seamless intercompany transactions

Intercompany charges, allocations, and journals flow automatically across entities, removing duplication and error.

Debt chasing and statements

Stay on top of receivables with automated reminders and monthly customer statements. Configure details and frequency - from reminders to final notices - while maintaining a full audit trail.

Flexible workflow engine

Build workflows that are tailored to your specific case - from simple one-step sign-offs to complex multi-department rules. Streamline and control the financial processes across your organisation.

Third party integrations

Integrate seamlessly with your existing tools or specialist for AP automation or data visualisation. iplicit gives you the choice and flexibility to bring all your tools in one place and configure financial ecosystem for full visibility across your financials.

Ready to transform your
finance operations?

Watch a quick 3-minute tour of iplicit or speak to our team to find out how we can help streamline your finance function.

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Customer success stories

Find out more about how finance teams are saving time, improving accuracy, and gaining more visibility with iplicit.

“Overall, the feeling about iplicit is very good. It looks like it is going to be a good system for us.”

Kath Qualtrough

Interim Finance Director

Charity Finance Group

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“The ability to share budget vs actual reports with budget holders has been revolutionary. Previously, we had to build reports in Excel by extracting data from our previous accounting system. Now, budget holders have the access they need.”

Hubert Hutchinson

Head of Finance

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“Since implementing iplicit, processes such as invoice handling, expense submissions, VAT returns and bank reconciliations are now significantly more streamlined. Manual data entry and duplication have been largely eliminated.”

Senior Finance Manager

Barwood Capital

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“We’ve gained a day or two each month just from better reporting – and that will get even better.”

Financial Controller

Field Studies Council

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"Our aim is to minimise manual tasks where possible so the team can dedicate more time to supporting departments and improving data accuracy. iplicit is helping us modernise our processes and shift effort into more value-adding activity.”

Director of Digital and Communications

Kent Students' Union

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“We have absolutely no regrets about making the change and we'd certainly recommend the system to anyone we spoke to.”

Finance Director

Essential Christian

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“One of my staff was a big Sage advocate because it was all she'd ever known, so she was very nervous about changing. But she recently said to me: ‘I'm pleased that we've done this. I can't believe I thought Sage was great. This far surpasses it.’"

Chief Financial Officer

Contract Energy Management

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“Previously, month-end processes could take up most of the following month. Now, we’re looking at getting it down to 7-10 days. We’ve shaved 50% to 60% off the time it was taking."

Finance Director

London Philharmonic Orchestra

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"The timesaving we experience with iplicit is enormous! We are currently preparing our year-end process, and already we are saving six weeks consolidating the various project balance sheets from various QuickBooks versions. With our old system, each Donor report would take three weeks to produce, with iplicit, a report can be done in less than 2 days!”

Sandra Tcheumeni Boschet

Head of Finance and Administration

Health Poverty Action

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"My finance staff like the fact they can access iplicit from anywhere and are already saving time. To reconcile the main bank account would have taken half a day. Now it takes five minutes."

Director of Finance and Central Services

Yorkshire Wildlife Trust

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"It’s very simple to run an to-the-minute report on latest invoices and instantly identify any variations. From a cash flow perspective, it’s creating a lot of positive change in the routines as to how we used to do things."

Financial Controller

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"The general feedback we got from our people around the world – for whom English is a second, third or fourth language – was that iplicit was an intuitive system and they were able to submit their expenses really easily."

Chief Operating Officer

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“iplicit ticked all the boxes for us and we’ve not looked back – my entire team is still raving about it.”

Founder and Managing Director

Insights Associates

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"Being able to rehearse workflows and play with configurations, without risk, has been invaluable to us and also serves to make us much more confident with customisation."

Keith Stephenson

Director of Finance and Operations

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"Timesheet invoicing has probably had the biggest impact on us; it was life changing! This is a task that used to be a week-long process, every month, with the old system – now it takes just half a day with iplicit!.”

Financial Controller

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“Everything we wanted before but could never achieve with our old setup. Once we had a demonstration of the iplicit solution, there was no doubt that this was the product for us.”

Sarah-Jayne White

Borg Transmissions

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"Time-saving is a constant theme with the new system; it’s freed up a lot of time in my life – I think I have personally saved up to 10 days every month, compared with how I used to work!”

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"As for why I chose iplicit over the other systems? I would say the API was a key criteria for us; we needed to choose a solution that could integrate seamlessly with other systems – not just the one we’d built but others that we use within the company too."

Kristian Salter

Chief Financial Officer

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"One of the reasons that we chose iplicit was because of its flexibility to be configured around our business and the way we needed it to work."

Finance Manager

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“iplicit has brought about enormous time savings, my colleagues used to work long hours before. That has been cut down quite significantly and they're able to finish their work at 5pm most days."

Anna Nemchinova

Finance Director

The Jewish Chronicle

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“Bank reconciliation has been a big win for our finance team. Now the whole team can see on a day to day basis what’s in the bank and work with that.”

Head of Finance

Black Country Living Museum

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"With Sage, we had to log into the bank and manually reconcile it with the finance system. iplicit pulls in all that information automatically and I just review the matches it suggests."

Jonathan O’Sullivan

Accounts Assistant

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“It's much easier to create documents with iplicit and the team is always there to help with that. Our old system seems clunky in comparison.”

Head of Finance & Resources

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“I have to report to the directors and at month-end, when it gets busy, there are a lot of last-minute journal entries. I would hate to be in the position where I'm constantly having to update reports. However, with iplicit, you can just click on a button, the data refreshes and the reports are up to date. That is a massive timesaver for me.”

Management Accountant

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“We looked at iplicit and had a presentation made by the team and were really impressed. In the end, we were so impressed we didn’t really look at anything else, we were happy that iplicit would give us everything we were looking for”

Finance Manager

Between The Lines

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“I was in charge of creating weekly reports to send to the people that needed them, so I needed to remember on a Friday to send that income report to the fundraising team, our CEO and the Director of Fundraising, and of course I might be away or things might be incredibly busy. Now, using iplicit’s scheduler, all that is done for me.”

Assistant Accountant

Lewis-Manning Hospice Care

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“We’ve already saved a lot of time on the balance sheet reconciliations – and when it comes to VAT, I would say it’s cut the time spent on that by at least half. It’s made us more efficient and effective at what we do... When I did the first VAT return, I thought ‘My word, this is so much easier than it used to be’.”

Finance and Resource Manager

Hull University Students' Union

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“We had a very clear idea of what we wanted. We wanted to see our SoFA (statement of financial affairs) live on screen and our balance sheet – without having to export data to Excel and doing the phenomenal amount of manipulation that had previously been done. It became clear to us very quickly that iplicit was what we were looking for.”

Financial Controller

Community Foundation Ireland

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“iplicit has cut the amount of time we spend on bank and other general ledger reconciliations. Not only is there a time saving from previously manually keying transactions into the system, but also a higher level of accuracy as bank and other transactions are automatically entered via the feeds. This enables transactions to be identified earlier which in turn leads to a more satisfied customer as they are quickly enrolled.”

Head of Finance

RRC International

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“When we were looking at products, there were two clear competitors. And ultimately, the demos showed that iplicit was light years ahead. It is a product that I'd highly recommend.

Finance Director

The Recruitment Group

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“In our old system, every report had to be pulled out and put into Excel before we could do anything with it. With iplicit, we can run reports and see them on the screen immediately. It's a huge improvement.”

Lindsey Fellowes-Freeman

Director of Finance and Corporate Governance

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“We felt iplicit was a lot slicker. When it came to the extra functions we needed, Sage tended to handle it with bolt-ons to the system. And with Sage we’d have needed an SQL server, which we’d either have to put on our premises or pay someone to manage for us. We didn’t want to have to stick a server in the cupboard again, especially since we have two sites, and we didn’t feel confident about a third party running a server for us.”

Accounts Manager

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“We probably email the support team once a week with a random query. The support has been phenomenal, from early morning to the evening.”

Charlotte Backshall-McGregor

Interim Head of Finance

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“I really like the way I can quickly and easily change how I view information within iplicit. I can view by fund, by period, by project, just by changing the view with the little cog icon, rather than by running six different reports. When I realised I could do that, I thought: ‘Mind blown.’”

Louise Zandstra

Director of Finance and Enterprise

The Charleston Trust

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“I would say the month-end close is about two or three days quicker with iplicit. The work of seven or eight days has been shrunk into five.”

Head of Finance

Awen Cultural Trust

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“I’d say we can now do at least 3.5 days of the old way of doing things in less than a single afternoon!”

Financial Controller

Profiles Creative

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“We moved seven years’ worth of Sage data into the archive and produced opening balances. It was a really easy process, enabling us to shut down our old system and have no need to pay for ‘right to use’ access to get to historical information.”

Managing Director

P. Johnson & Son

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“Producing our management accounts used to take between two and three days each month. Now, I don’t need those three days at all. I would say it takes half an hour to an hour.”

Alamgir Hossain

Head of Finance

Al-Khair Foundation

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“The team has not only increased efficiency and saved hours in the working week, but there’s also no longer a need for additional, expensive in-house support or external consultancy costs. We’re delighted we made the switch to iplicit.”

Director of Finance

Mestag Therapeutics

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"iplicit allows us to do different things, in a better way. It also future-proofs us, so we don’t have to keep looking to upgrade the software.”

Group IT Director

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“We’ve seen a lot of time savings with iplicit. At the end of the month, there used to be 30 or so reports to compile in Excel. Now, it’s basically self-serve for the budget holders, so that has saved an incredible amount of time."

Director of Finance

Autism Together

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“Before iplicit, we had to use spreadsheets which had been designed by one of my predecessors and over time, changes had been added and eventually started to break, which created a lot of work and manual manipulation."

Group Director of Finance

Lincoln Students' Union

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"It’s fantastic, the speed at which you can do things on iplicit... It’s probably going to save a day, if not two days, of work for me or whoever’s going to do the audit"

Solid Wood Flooring Company

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“There's real confidence in the numbers, which wasn’t always there with Exchequer because there were so many manual processes that we had to do. Things like prepayment release and deferred income release are automatic. It gives you confidence so you can report instantly rather than finally getting this month’s management accounts in two months’ time.

Finance Manager

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"Most student unions have to account for partial VAT and on iplicit this is straightforward – as it can be! - and the VAT return is easy to run, reconcile and submit."

Head of Finance and Business Support

Reading Students' Union

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“With iplicit, we have everything in one place and it’s such a slick process. Our onboarding team helped us ensure that we have a robust system, and things go where they’re supposed to. That’s a big time saving.”

Senior Finance Manager

Landlink Estates

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“It’s hard to calculate exactly how much time iplicit is saving us, but we’re doing significantly more transactions with the same number of people. And what’s more, it’s costing us £30,000 less a year!"

Claire MacDonagh

Director of Finance

Clearview Intelligence

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"At the point when you’re spending most of the money, that’s when you need more accurate, up-to-date financial reporting, which is what iplicit now gives us. Budget holders can see their expenditure live in the system."

Andrew Brownlie

Head of Finance

Edinburgh International Festival

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“From my first interactions with the iplicit team, I could see the system had the potential to give us much more than we were getting from Exchequer.”

Finance Manager

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There’s a lot of inter-company work. iplicit makes that a lot easier by consolidating everything together; there’s no logging out and logging back into a different company, you can just swap between them.

Finance & Business Manager

The Grand Theatre Blackpool

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"The benefits of iplicit’s reporting are hard to quantify. It’s not just about saving time, I now have the freedom to dive deeper into analysis, driving better business results."

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“The difference between iplicit and some other systems, like Sage, was that we felt it was growing and could be implemented around our requirements, which are quite specialised. It’s a more powerful system than the ones we’d seen before and more flexible.”

Valerie Bloomfield

Head of Finance and Operations

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“The most complex of the VAT returns could take three days. Now it’s a few clicks. We can do the VAT returns for the entities that are on iplicit, along with some that aren’t on iplicit, in less than the time it previously took to do one return."

Financial Director

Beaulieu Enterprises

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"We looked at a number of systems but iplicit's cloud accounting software platform for charities stood out because of its look and feel and intuitive nature in the way it could be used."

Head of Finance

Trees for Cities

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"One of the biggest struggles with the previous accounting software was Bank Reconciliation. It was always very time consuming to reconcile the bank with the old way of working. That all changed with iplicit, of course, and the automated reconciliation has saved us days each month."

Consulting Director

EPM Bus Solutions

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"Transitioning from Exchequer wasn’t nearly as stressful as I expected. Martin was on holiday when we went live with iplicit but people barely noticed the changeover. It was just ‘Goodbye Exchequer, hello iplicit’."

Central Services Coordinator

Durham Students' Union

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"With iplicit, we can issue the management accounts in a third of the time."

Interim Director of Finance

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"If you’re a charity with requirements such as restricted funds and you need that managed, iplicit is a system that can do it. It does all the accounting you’d want."

Head of Finance

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"With iplicit, it’s a great deal easier to produce detailed reports broken down by department or cost centre, thanks to iplicit’s unlimited number of accounting dimensions."

Associate Director

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"iplicit is one of the best I’ve dealt with. It genuinely feels like we’re working together to achieve a common goal."

SEN Trust Southend

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"It was good to see a tool that checked a lot of the boxes that we believed should be standard in a good accounting system. Those features were just there and ready."

Gurvinder Sandhu

Financial Controller

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The real-time reporting has been business changing. We've been able to consolidate all the businesses at once so we can grab very realistic and up-to-date snapshots at a moment's notice.

Group Operations Director

A-One Insurance Group

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"iplicit is easily saving the union's finance team 30 hours a week."

Head of Finance

The Students' Union at UWE

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"iplicit has saved us at least 15 days each month."

Head of Finance

Walking With The Wounded

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"I used to take around four hours a week to do a payment run - now it takes about 20 minutes."

Finance Director

Pentland Ferries

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